Step 8: Validate the design, or at least look back and put the pessimist hat on. What could go wrong?

What is it?

The notes are there to help the facilitator understand how to facilitate the workshop in order to achieve the desired outcomes, even when things don’t go as expected.

Why do I need it?

If you have tested out the workshop, you have probably discovered some potential roadblocks. It is important to know them beforehand in order to redesign to prevent them or design a contingency plan if they come up during the facilitation.

Example

For an Innovation Workshop, you might consider: —Preparation: Thoroughly understand the current market trends and internal strategic goals to guide discussions.

—Engagement Techniques: Utilize polling, live feedback tools, and interactive discussions to keep energy high.

—In the ideation phase propose crazy ideas to set the tone. Remember that ideation comes in waves. First comes the obvious, then silence, then the interesting stuff starts to happen.

—Follow-Up: Ensure that there are clear plans for pursuing promising ideas, including assigning responsibilities and setting timelines.

Let’s get curious about the facilitator 👇

Main questions

• What are the fundamental facilitation skills needed to manage this workshop effectively?
• What do the facilitators need to prepare before the workshop?
• Are there any specific strategies that facilitators can employ to ensure participant engagement throughout the workshop?

Key Considerations

• Understand the objectives and background of each workshop thoroughly.
• Familiarize yourself with the participant demographics and any specific needs.
• Practice active listening and question asking.
• Adapt the flow of the workshop in response to participant feedback and energy levels.
• Ensure clarity in delivering instructions and summarizing key points.
• Maintain open channels of communication with participants to foster an inclusive environment.
• Gather feedback systematically to assess the effectiveness of the workshop.